We tell clients that they are the presentation, not their scripts and nothing brings that home like facing an audience without one.

Know that, the good news is if you are prepared, speaking from notes is going to greatly increase your effectiveness as a speaker. No one in your audience wants to be read to, no matter what the topic. They’ve come to hear what you have to say, not what you have to read. (After all, you could have saved everyone time and bother by just emailing your script if that weren’t the case.) The bad news is, you’re going to have to get over the notion that preparation stops once you get your content down on paper.

Follow some basic guidelines to help you power up your presentation without that script:

• Always start by determining key messages. Your messages are your port in a storm. Lose your place? Return to port. Wondering if material is relevant? Look at those key messages and decide whether any of your material helps explain or convince us of their validity. If material doesn’t directly do that, leave it aside. This is how you’ll begin to reduce a lot of unnecessary material and get to the essence of why your audience has come to hear you.
• Reduce notes to key ideas and phrases. Don’t use full sentences on your note cards and don’t fill your notecards with small script. The whole idea here is to get away from just reading to the audience. That process gets much more complicated if you’ve simply transferred an entire script onto small notecards. Instead, focus on larger points with key phrases, using more of an outline reduced to a bulleted form (and numbering your note cards prominently). The idea is to maximize eye contact with an audience and gain some feedback from them. If you see heads nodding in agreement, or faces staring back in thought, you’ll get a cue you’re on the right track.
• Don’t memorize. You want to practice your talk until you’re comfortable with the general shape and outline, but give yourself the freedom to speak in the moment. No one knows what you meant to say. Meanwhile, by freeing yourself from exact phrasing and even exact order, you’ll have a better opportunity to really connect and give your presentation a flow that’s easier for the audience to understand.
• Try and leave even the notecards behind. If there’s a small table or surface off to the side you can place your notes on, work toward reviewing your notes periodically rather than holding the notes in your hand. Yes, it takes practice. If you need to return to your notes to check your place, don’t stress. Simply stop talking. Review your notes, and then begin again with your audience. Once you really free yourself from the need to fill every second of time with a scripted phrase, you’ll discover how much your props (notecards) have actually been holding you back. If you need to shorten your presentation to accommodate your ability to stay on track, then do so. It’s well worth it to your audience to get a sense of your passion and knowledge about a subject, then it is to try and follow a technically detailed presentation that’s just read to them.
• Practice, practice, practice.  Did I mention practice? Nothing will increase your proficiency and the audience’s enjoyment more than having a real sense that you’re not lecturing them but really communicating your ideas for some purpose. When you’re comfortable, it’s going to show, in natural hand movements, in a more relaxed voice, natural pace and more compelling presentation.

Remember, you are the presentation. The rest are merely aides to help you make it.

Aileen Pincus is a communications consultant and President of the Pincus Group, Executive Communications Training. She can be reached at www.thepincusgroup.com

The post Public Speaking From Notes: Some Tips and Techniques appeared first on The pincus Group.

Ever been in a meeting when an executive with real leadership skill walks into the room? Everything subtly changes. Voices quiet, smiles widen, backs straighten, and anticipation is heightened. That effect is less about title and more about the qualities others perceive in this executive. In the business world, those qualities loosely fit under an umbrella called “executive presence,” and while we may have trouble defining it, we all know it when we see it.

Many assume you’re either a natural-born leader, able to elicit that kind of a response in others, or you’re not. Those with strong executive presence however know this “soft skill” is no accident of personality. Those with executive presence understand the need to develop and display their leadership qualities so that they are obvious to ALL. For executive presence to have that kind of effect, it has to be obvious to even those who don’t work with you day-to-day. So what are the qualities we’re talking about when we speak of “executive presence” and how can we all hone and display these in the workplace, regardless of title?  Keep the following tips in mind when building your executive presence in the workplace.

Confidence
We all know leaders are supposed to be people with confidence, but it’s how they display that confidence that matters most. After all, many executives are supremely confident in their own opinions while getting it absolutely wrong!  Those with real executive presence display confidence not by insisting they’re right, but by soliciting the opinions and views of others and clearly valuing those opinions, regardless of outcome. An executive who can look someone else in the eye and truthfully state, “I’d really like to hear your opinion on this,” is someone everyone can appreciate. Confidence is not about having all the answers, it’s about knowing how to get them. If you’re someone who lacks confidence, give yourself every tool you can to change that. Be the FIRST one at the meeting and give yourself time to settle in. Think about how you’ll speak up, and then prepare to do so.

Clarity
Someone who displays executive presence is someone everyone can understand.  Being clear isn’t about “dumbing it down.” It’s about lifting up your key points so that ALL can understand them and be motivated by them. Leaders are those who have the ability to make even the complex understandable and to do it in a way they know will resonate with others.  Being persuasive isn’t about citing a long list of statistics until you’ve worn your audience down, or displaying how smart you are. It’s about tailoring your communication precisely based on what you know about your audience, their needs, and the best way to motivate them toward a conclusion.  Think “I know what you care about,” instead of “Here’s what you need to do.” You can help others get there as well by offering help to a struggling colleague: “So let me understand your point. You’d like us to move ahead while we’re resolving this issue, so we won’t fall behind?”

Authenticity
There’s a reason you’re speaking to others. Whether you’re in a meeting with co-workers or briefing the boss, or interacting with clients, others are going to form ideas about you and your abilities. Regardless of the reputation you’ve built, or your accomplishments or resume, people are going to have their own opinions of you. We all have a good deal of trust in our ability to do so through interactions, no matter how brief or seemingly unimportant. If you want others to believe you’re someone with leadership ability, someone worth listening to, stay authentic. Show people who you are and what you’re capable of, rather than trying to mold yourself to what you think others want to see. Those with real executive presence are those who are authentically themselves and show it.  Think “This is how I’d like to get there” rather than, “What do I need to do to get there?”

Remember, executive presence involves a large range of leadership qualities regardless of whether you currently have a leadership title.  Clear away the barriers that prevent people from seeing you as a leader. Show them you are one.

Aileen Pincus is a communications consultant and President of the Pincus Group, Executive Communications Training. She can be reached at www.thepincusgroup.com

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(Washington DC) — “VALLEYSPEAK-2017,” a light hearted look at Silicon Valley jargon, includes a contribution from TPG on the use of elevator pitches. The book is intended to guide people through the stumbling block of jargon that could interfere with those seeking to communicate in the nation’s leading tech hub.

“Valley Speak-2017” by Rochelle Kopp and Steven Ganz has been named the eLit Gold Medal Winner for the year and is available on Amazon.

TPG’s President Aileen Pincus was interviewed on best practices for business communicators and for tips on avoiding the jargon that blocks clear and powerful communication.

For more on VALLEYSPEAK, visit http://www.siliconvalleyspeak.com/

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We tend to avoid what we fear, so before you hand off that presentation to someone else or try side-stepping the responsibility altogether, consider what you’d be passing up. Each presentation in front of your peers, your boss, an important client is a unique opportunity to showcase your value. A home run in a presentation or briefing can do more to lift your reputation and cement trust for these important relationships than all of the hard work you’ve already put in getting ready for it.

That’s because your audience can see and hear your ideas for themselves. They can connect the messages with the messenger and get the full measure of their impact. Importantly, they will give credit for those ideas to you, the presenter. In short, presentation and briefing skills are essential tools every executive needs to master.

Embrace the presentation opportunities you have by conquering those fears and letting your expertise shine. Follow these pro tips to help:

Don’t memorize

If you memorize (instead of just getting comfortable with your ideas), all you’ll be concentrating on when you deliver your presentation is remembering what you were supposed to say. That’s going to interfere with being your best, most confident self. Instead, stay in the moment and give yourself permission to express your key ideas in a way that sounds natural and comfortable for you. Don’t worry about perfection. Your audience isn’t.

Do prepare (the right way)

Get your essential ideas down to (no more than) three main points. Practice delivering these orally. Pay attention to how you naturally communicate them, what details you use to explain each and how you transition from one main point to the next. There’s simply no substitute for hearing yourself present and building some muscle memory of how you want the presentation or briefing to flow. (Recording yourself is a great tool for this.) If you write out a full script, begin practicing with a greatly reduced one with just bullet points or notes with key points and phrases. It’s far more important to stay connected to your audience than it is to remember every detail of something you’d prepared.

Build in a breather

Many presenters need help controlling their fears at the very start of their presentations. Once they get into the body of their material, the content of what they’re saying helps them find their stride and pull through. If you’re most anxious at the beginning of your presentation, try a different approach. A question to the audience momentarily allows you to subtly shift the focus to your audience and might offer you the breathing room you need to settle in. (Of course the question has to be one you’re reasonably certain will draw the right response, or a survey with no right or wrong answer that helps you set up your points). You might also use a prop, or a handout to momentarily draw people’s attention to something you’re about to speak to. You might even start with a short video or other visual after the briefest of introductions.

Go with what works for you

Many executives heave a sigh of relief when the presentation or briefing is over and they can move on to answering questions. If that’s you, don’t feel constrained by formats. Keep the presentation shorter and lengthen the q and a. You’ll still need to deliver some key messages about your conclusions, but you can save the detail for when your audience signals they want it; by asking a question. Just tell your audience what you’re doing (“I have a brief overview and then I want to get right to your questions about what this means”). Remember to present with your audience first and foremost in mind: what is the essential information THEY need?

Treat the symptoms

Fear causes a physical reaction in us, as our brains signal to our bodies that we’re in some kind of danger. Our breathing becomes more rapid, our voices might shake, our palms sweat. It’s those ‘symptoms’ that many presenters fear displaying, so have a plan for handling those reactions. Know that no one can hear what you’re thinking, and are oblivious to your fear. Tell yourself you’re going to be great, remind yourself of past successes, and visualize how good it’s going to be to hear the congratulations afterwards (even if you don’t believe it). Tell yourself: You’ve GOT this! Remember no one knows what you were supposed to say, so if you forget something, just move on without apologies. If you forget something, it’s a good time to pause and ask, “any questions so far”? Don’t try to banish your nerves, channel them. It’s the same energy that will help fuel your performance. Expend a bit of it if you can just before your presentation (a quick walk, some deep knee bends and long, slow deep breaths).

Remember, the more presentations you do, the easier this will be. Don’t avoid speaking to your own ideas and your own capabilities. Remember how scary things were the first time you tried them, that you now do with ease. You can build this ‘muscle memory’ of success, one presentation, one briefing at a time!

Article Source: http://EzineArticles.com/9634281

The post Presentation Confidence: Take The Fear Out Of Executive Presentations appeared first on The pincus Group.

Training Contract Awarded for FDIC

Pincus Group Awarded multi-year contract for FDIC Executives

(Washington DC)—The Pincus Group was awarded a 4-year contract with the Federal Deposit Insurance Corporation (FDIC) beginning in 2016. TPG will be offering ongoing training to FDIC executives in presentation and briefing skills,  and available to FDIC personnel nationwide.

The communication skills training will be conducted by The Pincus Group, a media training and crisis communications executive training firm in Silver Spring, Maryland and led by TPG President Aileen Pincus and TPG VP and Senior Trainer David Burnett.

“We’re thrilled to be working with FDIC’s outstanding personnel and are gearing up for this new, extended commitment with them,” Aileen Pincus said. “The agency has a track record of commitment to personnel development and we couldn’t be more pleased to be a part of that.”      

The multiple day trainings will be scheduled on an on-going basis at FDIC’s Arlington Headquarters beginning in the Fall of 2016.

The Pincus Group provides executive coaching for public and private sector clients around the world in media, speech, presentation and crisis communications. For more information contact info@thepincusgroup.com or visit our website at www.thepincusgroup.com

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Presentations are powerful things. When they’re done well, they can persuade an audience, enhance the presenter’s credibility and motivate action. So how do you know when you’re hitting the mark with your audiences?

For most presenters, the answer is to simply ask a colleague or audience member afterwards. The problem is, a simple “How’d I do?” isn’t likely to be answered with an illuminating response. Many people are uncomfortable at giving anything but the most positive or at least neutral feedback (“I thought it was fine.”) Of course, getting helpful and precise feedback is one of the reasons executives hire presentation coaches. You can get good feedback though after your performances if you learn to ask the right questions.

Next time you present:

MAKE FEEDBACK EASY: You can construct a simple feedback survey on index cards to hand out after your presentation if it’s an outside audience. This removes the uncomfortable hurdle for some people of having to tell you in person, should they have anything but positive reactions. Always include at least one open-ended question about what could have been improved. For internal audiences, you might select a few people to ask the same questions via email.

ASK SPECIFIC QUESTIONS: If you know someone who’ll be attending your presentation, ask them ahead of time if they’ll listen for specific things you’re working on. For instance, if you’re working on reducing the “uhms and ahs” or other verbal fillers when you present, tell a colleague to listen for those as you present. If you make it clear that you’re welcoming that feedback precisely, you’re more likely to get accurate feedback on how you did.

PICK YOUR PRIORITIES: Don’t ask for more feedback than you can handle at one time. Select one or two priorities at a time, such as slowing your hurried pace, or making more eye contact with the audience. You’re much more likely to make real improvements by narrowing your focus.

TAKE IT IN STRIDE: The purpose of feedback is to better your performance as a presenter. Consider the feedback you get but don’t use it as a substitute for your own best judgement. If you have good reason for doing what you do, and it’s working for you, take that into consideration as well. Remember, presenting isn’t “acting”, so if any suggested changes make you uncomfortable, stay true to yourself.

Every time you present, you want your audience to see you at your best. Put the effort into improving this key executive communication skill so others can truly appreciate what you have to offer.

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The remote presentation has some unique challenges, whether it is a webinar that includes video of the presenter or one that relies on slides. The presenter may not have the full attention of the audience, who may be distracted or engaged in other tasks while watching. It’s also harder for the presenter to know whether he or she is connecting with the audience, without being able to see reactions.

Still, the new technologies in remote presentations have made them increasingly popular. Webinars do allow for ideas to be shared between distances, and between greater numbers of people. They can be a useful tool when presenters take full advantage of the medium and avoid the pitfalls. Here are some tips to help you make the most of your opportunity:

BE PRESENT—EVEN WHEN YOU’RE NOT: Your audience has their distractions, but as the presenter, you need to take care you do not give them any additional ones. Silence everything around you that might distract you or your audience; phones, cell phones and emails. Make sure you’re fully engaged in your presentation. Your audience will hear that engagement in your voice and pacing, even if they can’t see you.

PREPARE AS YOU WOULD IF THEY WERE IN FRONT OF YOU: Remote presentations are more difficult, precisely because you’re not in front of the audience commanding their attention. Don’t make the mistake of thinking that means they’re expecting less of you. Take your preparations for your presentation seriously. That means not only building the right content for the specific audience, but rehearsing out loud and in real time so you’re purposeful about your presentation.

KEEP IT MOVING: Slides that stay up too long or presenters who don’t vary their delivery, pitch, and content, quickly bore an audience. You don’t want to rush through the information in your presentation, but neither do you want to move so slowly, you invite people’s attention to wander. Keep your pace conversational and comfortable, but make sure the visuals you use do their part in creating interest. Make sure what you’re saying matches what we’re seeing when we’re seeing it. Rehearse until you can get this timing down.

DON’T READ YOUR MATERIALS VERBATIM: Your virtual audience no more wants to be read to than any audience does. Virtual presentations are not an excuse to load your audience down with detail and long explanations. Treat this format as you would any presentation: Limit the number of key ideas you’re presenting, and then talk your audience through the presentation as you guide them toward some action.

BE PREPARED FOR TECHNOLOGY FAILURES: Always have a full printed copy of your presentation with you in case the audience can’t see your slides or there are other mishaps. Make sure you’ve you’re your materials ahead of time so your audience can follow along in another way if they have to. Know your key messages well, so that at any point you can return to them if need be. Have a backup plan (i.e. second head-set) at the ready; just in case it’s needed. It always helps to have a facilitator so that someone else can worry about recovering in the case of a technology failure, while you concentrate on the presentation itself.

YOUR VOICE IS VITAL: If your audience can’t see you, your main tool is your voice. Yes, you’ll want to build a presentation that has great visuals to keep your audience tuned in, but it’s your voice that serves as the real guide as to whether your audience will pay attention. You’ll need to vary your voice and use it appropriately. That means letting your audience hear your enthusiasm, your passion and your belief in what you’re saying. Think about how to ADD voices of others in your presentation to keep interest up. You can use a co-presenter or you can build in video to change things up for your audience.

ON CAMERA? OWN IT!: If your audience can see you, make sure you give them something to look at. Don’t look away from the computer or camera lens while delivering. You want to give your audience as much “eye contact” as possible and that means directly looking in their direction. Try and visualize speaking to real people (because you are), even though you can’t see them. Remember they are watching you, so don’t fidget, slouch or look distracted.

GIVE THEM SOMETHING TO LOOK AT: Give your audience a real “show”. Think about your content like a story with a beginning, middle and end. If they can see you, think about the use of ‘props’ you can display as you speak. If they can’t see you and you’re dependent on slides, than think about how you can grab and keep their attention. (Hint: it’s not going to be with more text). What visuals can you add to maintain interest? Are they unique enough, compelling enough, to keep your audience tuned in?

BE WORTH IT: Make sure you give your audience something they couldn’t have otherwise gotten from you. That means your materials are not your “presentation”, you are. Figure out what you can give your audience that makes their attention worthwhile.

Virtual presentations can and do serve a purpose. If done correctly, the virtual presentation can serve as yet another important communication tool in the toolkit of today’s executives.

The post The New Executive Communication Skill: Top Tips for Nailing Your Remote Presentations appeared first on The pincus Group.

There are things successful executives do to display the kind of strong “executive presence” that’s helped them get ahead. Beyond the words they choose and even the ideas expressed, successful executives have another tool to demonstrate executive presence: their voice.

Borrow their tips to “power up” your presentations:

YOU’RE ON STAGE – SOUND LIKE IT: There is such a thing as “quiet confidence” but a public presentation is a better venue for displaying enthusiasm and certainty. Your voice is one of your main tools for commanding a room. Make sure you use its full range of power. Nothing can sink a presentation’s effectiveness more quickly than delivering a presentation in a monotonous or soft voice. Think about “presenting” in its full, theatrical sense. Let your voice really show your commitment to what you’re saying.

PROJECTING ISN’T SHOUTING: Project your voice to the back of the room and the people farthest away. That doesn’t mean shouting at them. Breathe from your diaphragm (like a baby: if your hand moves while resting on your diaphragm, you’re doing it right). Your goal is to use your voice naturally, but at a powerful level. Make sure no one is straining to hear you above the noise of those attending or conversely, wondering why you’re so shouting at them.

LET YOUR PRESENTATION BREATHE: Don’t pack so much into your presentation that you rush through in order to fit everything in. You want to make sure there are brief pauses built in, particularly when you’re delivering key points or changing to a new section. That will give you time for change-ups and help the audience as well. Remember we hear much faster than we process information. Especially with ideas we haven’t heard before, it’s important we have time for processing these ideas. Pauses (along with a bit of rephrasing and repetition) help your audience focus on your most important points and remember them.

SOUND LIKE YOU MEAN IT: Short, declarative sentences delivered with a voice that drops at the end, have power. If you leave your voice up or leave it in a neutral tone, it will have less power and thus less authority. Try not to string a series of phrases together in a sort of stream of consciousness delivery, connected with “and” or “so.” Instead, consider what you want to say and rehearse saying it out loud in shorter “bites.” The idea isn’t to memorize your notes or script in rehearsal, but to familiarize yourself with its broader themes and rhythms so that you know exactly what you want to emphasize. Listen to yourself as you deliver your material. If you’re stopping for breath mid-sentence, that’s a clue to shorten up your points. Successful presentations don’t happen by accident. Work for them, and sound as confident as you are in your ideas.

The post Presenting with Confidence: What Strong Executive Presence Sounds Like appeared first on The pincus Group.

Before you toss the tool, ask yourself whether you’ve been using it effectively. Are your slides packed with text? Is the point of each slide difficult to follow? Are the slides chiefly there to help you communicate your points? Are you using your slides both as presentation tools and as handouts for the audience to read and refer to later?

If you answered “yes” to any of these questions, you may not be using PowerPoint very effectively.  Remember, if your audience can see and hear you, you need to be communicating differently than if you sent your information in an email, or mailed out printed material. Oral communication demands something different from both the presenter and the presentation.

To make sure you’re making the most out of your PowerPoint, remember the purpose of the tool is as a “visual” aid. Keep these tips in mind:

•  Seek to be understood the first time.  Think about the “so what” of your presentation and keep those key ideas front and center. Don’t get bogged down by detail.
•  Keep it visual.  Limit text wherever possible and substitute graphs, charts, photos, videos and anything else that keeps the “visual” in “visual medium”. Your audience did not come to read or be read to.
•  Know and respect your audience.  If you have built a PowerPoint designed chiefly to keep you on track as the presenter, then you’ve got your priorities wrong. The success of your presentation depends on understanding and connecting to your audience. Try working harder to build a presentation that meets your audience’s needs rather than just your own.
•  It’s the movie, not the book. Think about what you remember from the last presentation you attended. Is it words on a slide? Probably not. It’s more likely about whether the presenter was engaged, whether there were clear points, well made, whether you were persuaded  your time had been well spent. If you were in your audience, what would you want to see?

There’s no need to ditch the PowerPoint if you want to be an effective communicator. Simply learn to use the tool to your best advantage. And of course, whether you seek coaching to hone these skills or not, take your preparation seriously. Every presentation is an opportunity at enhancing or solidifying your professional reputation.

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